The “Occupancy” report in Exely Advisor displays a chart with the number of active bookings for the selected period. The obtained data can be compared with the figures from previous years and with the competitive set. This helps forecast hotel occupancy for the future without the need for complex manual calculations. Start working with the Exely system from this report to quickly see and assess your occupancy.

How to generate the report

1. In the Exely extranet, go to “Advisor” > “Booking stats” > “Sales and occupancy” > the “Occupancy” tab.

2. Using filters, select:

• view,

• data,

• point of sale,

• status.

Click the “Refresh” button. A chart will be generated showing the occupancy compared to the previous period.

The chart is updated daily, taking into account new, modified and cancelled bookings. You can view changes on the chart in room nights or in monetary value, with breakdowns by month, week, or day.

Room nights (hotel nights) represent the number of nights of the guest’s stay, excluding the check-out day. For example, if a guest stays in a room from the 1st to the 3rd (checks in on the 1st and checks out on the 3rd), the number of room nights is two (the 1st and 2nd).

Pay attention. To generate data based on the booking status as of the current date in the past, tick the “OTB” check-box. OTB (On The Books) is a parameter that shows the hotel’s occupancy as of today. It reflects the room nights that were created in the past.

At the same time:

• if a booking has not been created, it will not appear in the statistics for the past period;

• if the report was generated, for example, on the 23rd, and the booking was canceled on the 24th, it will still be reflected in the statistics as active.

How to use the results

For example, you see that the growth in occupancy for your property on certain dates during the New Year holidays in 2025 was lower compared to the New Year holidays in 2024.

The obtained data suggests that it is time to look for tools to boost sales. To avoid a similar situation during the next New Year holidays, plan your sales strategy in advance to outperform your competitors. For instance:

• launch advertising campaigns;

• sell additional services;

• create special offers (e.g., four nights for the price of three, special long-stay rates);

• introduce rate plans with an option to pay at check-in or rate plans without penalty, if occupancy is low;

• increase prices to match competitor levels, if guest loyalty is high and your prices are too low.