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How to set child accommodation for Booking Engine
Set child accommodations and manage child price rates by going to “Room management” > “Child accommodation”.
Note. If you decided to switch to the new interface of the “Child Accommodation” menu section, it will not be possible to switch back to the old interface.
Step 1. In the “Children” section, do the following:
1. Indicate if you accommodate children or not.
2. Choose what is the youngest age of children that you accommodate
3. Select a pricing policy for children’s accommodation:
Free of charge or for special prices. If you selected this option, follow Steps 2 and 3 below to set prices for children’s accommodation.
Same prices as adult accommodation — in case of this option, you do not need to make any more settings.
Step 2. In the “Number of children without bed” section, for each room category, indicate how many children can be accommodated without a separate bed, meaning they are accommodated on the beds for adults.
Step 3. In the “Accommodation rules for children” section, click on the “Add a rule” button. In the opened fields, make the following settings:
In the “Age” field, select an age range;
For each occupancy option, select a pricing rule for children.
There are six options to choose from:
1. Free in all rate plans — zero will be set in all the rate plans automatically.
2. Same price in all rate plans — you can indicate one price for all the rooms, or choose a price for each room category separately.
The prices will be automatically set for all the rate plans.
The fee for children’s accommodation on the main beds is added to the cost of other main beds occupied by adults. For example, there are two main beds in the room: The room fee will be the following:
If you set the fee for children’s accommodation on the main bed at 100 USD, then for 1 adult and 1 child staying in the room, the cost will be 200+100=300 USD |
3. Price depends on the rate plan — if you select this option, set prices by going to “Room management” > “Rate plans”. Learn how to set prices for rates.
4. Same price as adult accommodation — in case you select this option, you do not have to make any more settings, as the child accommodation will be offered at the price of adult accommodation.
5. Do not offer booking — with this option is selected, accommodation for children will not be available in the Booking Engine.
6. Mixed pricing — in this case, you select a pricing method separately for each room category. These prices will be automatically applied to all the rate plans.
Prices for child accommodation are set for all the days ahead. If necessary, you can choose the prices in the rate plan settings. |
If you have Exely PMS integration
If you have a set PMS integration, in the drop-down list, there will be one more option: “Prices are pulled from the PMS”. This implies that prices for child accommodation will be pulled from your PMS automatically. To do this, do the following:
1. Set the rules for child accommodation by going to “Room management” > “Child accommodation”.
2. Make sure that you mapped the age ranges in Exely Extranet and your PMS.
3. Pull the prices for child accommodation from your PMS.
You can also set another pricing rule. In this case, prices for child accommodation will be set in Exely Extranet. This will mean that prices from your PMS will be ignored.